Pastoral and Safeguarding Administrator

Mossbourne Victoria Park Academy

Salary: Support Staff Scale – Spine Point 19 to 28 (£25,612.00- £31,872.68 FTE) Pro-Rata (Actual Salary Range for this fractional post) = £23,055.92 - £28,691.78

Start date: 26/05/2023

Application closing date: 16/06/2023

Contract Type: Full-Time (Permanent)

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Mossbourne Victoria Park Academy (MVPA)

At Mossbourne Victoria Park Academy (MVPA) we continue to build on the Federation’s ethos of exceptional education for all our pupils. With learning at the heart of everything we do, MVPA continues to raise expectations and achievement in Hackney and its neighbouring boroughs, with the belief that all pupils can fulfil their true potential. Our staff deliver excellent lessons; our pupils enjoy a vibrant enrichment programme and have access to debate, speech-making and presentation training through our oratory specialism. Our excellent teaching staff work in a rewarding environment where everyone pulls together for the same thing, the best possible deal for our pupils.

The Pastoral Team

The Pastoral Team is lead by one of the Vice Principal, Pastoral Leads, the Head of SEN Inclusion, the Heads of Year, and the Attendance and Welfare Officer. The Pastoral Team are essential in maintaining the purposeful, disciplined and nurturing environment, in which Mossbourne students excel. The Pastoral Team support the smooth running of the Academy day to day and contribute to the longer term strategy for maintaining superb standards.

Why work for us?

The chance to really make a difference to the young people who need it the most.

Our students need the best possible teachers and support staff as they have to overcome significant disadvantage in order to succeed. 41% of our students are eligible for the pupil premium grant, 18% have a special educational need and 21% have English as an additional language.  Our results put us in the top 100 schools in the country for pupil progress, because we believe all students can succeed and go to great lengths in order to achieve this.

A fantastic working environment

We place ultimate value on respect for staff; behaviour is beyond outstanding; the teacher is sacred. This is a school in which you can really teach. The school is housed in a beautiful Grade ii listed Huguenot building and a purpose built modern one. As you would expect, classrooms and offices are all fully equipped.

A truly supportive culture

We offer excellent and frequent opportunities to reflect on and improve your practice, with first rate professional development for all, and a specialist programme for ECTs.

A range of benefits and perks

including but not limited to: Season Ticket Loans; Tax free bicycle purchase; Recruitment Applicant Awards; Free staff fitness classes; Corporate gym membership; Tax free child-care vouchers; Discounts at local restaurants; Employee Assistant Programme.

As of 1st September 2023, The Mossbourne Federation will provide private health insurance for all employees from the award-winning healthcare provider, ‘Benenden Health’. Because we prioritise staff health and well-being, the membership fee and the associated tax is fully paid by the Federation making this a competitive benefit of working for The Mossbourne Federation.

Job Summary:

Our support staff are an integral part of what we do. They embody the same professional qualities of integrity, team-work and attention to detail as our teaching staff.

As the Pastoral and Safeguarding Administrator, you will play a key role in supporting a dynamic and industrious team, whose role is to ensure that the pastoral care of students is of the very highest standards at all times.

You will have particular responsibilities in the area of Transition and Admissions. This includes the yearly movement of students from primary school to secondary school, the yearly movement of students from Year 11 to further education or training, in-year-admissions, appeals, and admissions via the Fair Access Panel.

Main Duties & Responsibilities:

To provide administrative support and related assistance to all members of the pastoral team covering a range of activities and deliver a timely administrative service to meet the Academy’s needs

The post holder will report directly to the PA/SAO, however, activities may also be directed by either the VP with responsibility for pastoral care

To support the VP in the analysis of, and long term planning for, pastoral care at MVPA

To support the VP in the administration of all matters pertaining to Safeguarding and Child Protection including the safeguarding register, the proper management and maintenance of Child Protection files, and the preparation and transfer of all Child Protection files to students’ new institutions at the end of Year 11

To maintain clear and effective safeguarding systems and other confidential systems as directed by the VP

To maintain a high degree of confidentiality with regards to issues concerning staff and students and respond positively with tact, sensitivity and awareness to pupils and parents

To be the first point of contact for all admission enquires and manage the In-Year admission process and waiting list

To be responsible for appeals administration and represent the Academy on the appeals panel

To be responsible for the Year 6 to Year 7 transition process and support the Transition Team in preparing for the new intake each September

To make full and appropriate use of the IT at the school and develop computer aided administration which supports the work of the school

To evaluate and improve your own practice, which may lead to improvements in the day-to –day running of the school and take responsibility for personal professional development

To maintain professional portfolio of evidence to support the Performance Management process

To attend necessary training to be a Designated Safeguarding Lead

To attend Pastoral Team meetings and support other Academy events as required.

To support the Principal, the PA to the Principal, and VP in the administration of all matters pertaining to exclusions including – letters, collation of work, and the organisation of Pupil Discipline Committee meetings when required

To be responsible for the compiling and ordering of the staff and student planners

To support the Pastoral Team in the management of student behavioural records e.g. Pastoral Support Plans and Behaviour Support Plans.

To be responsible for all pastoral data entry including, Detention Spread Sheets, Form Tutor Reports, and Head of Year Reports, ensuring all pastoral documents are scanned and attached to SIMS

To collate, amend and update student files and reports including SIMS

To contact parents in matters pertaining to pastoral care when directed by a member of the pastoral team

To establish and maintain good relationships with students, parents/carers, colleagues, contractors and other professionals

To undertake any other duties requested by a manager of a similar level that are commensurate to the level of this role.

General Administration (when required)

Write and distribute defined written communications, including the daily academy bulletin

Update and maintain the relevant school calendar

Produce reports, letters, newsletters and other publication materials

Assist with general office duties including the handling of incoming and outgoing post, telephone enquiries dealing with queries as far as possible, and referring to other members of staff as necessary

Cover all reception duties

Send text messages to parents when directed by SLT/PA/SAO

Maintain and update Parent Pay

Welcome visitors adhering to all safeguarding and security protocols

Conduct school tours

Assist with the management of the meeting room facilities including the presentation of the rooms and the booking system

Carry out a range of other administrative duties, filing, photocopying, typing etc., assigned by the SAO

Ensure compliance within the school of data protection regulations

Support the Pastoral Team in the administration of the Academy Rewards System including the Achievement Mark Shop

Attend training sessions and meetings as required

Undertake First Aid duties, including, but not restricted to the accompaniment of students to hospital, if necessary

Perform other duties, including covering the essential work of absent colleagues in all Federation schools, commensurate with the grading of the post, as directed by the Line Manager

This job description is not necessarily a comprehensive definition of the post. It will be reviewed regularly and may be subject to modification at any time after consultation with the post-holder.

Start date 1st September 2023 [INSET Days 30th and 31st August 2023]

Please view the job description here: Pastoral and Safeguarding Administrator JD

Please note that CVs or incomplete application forms will not be considered. All other applications will be considered; however, only shortlisted applicants will be contacted. Mossbourne Federation reserves the right to close adverts earlier than the stated deadline.

The Mossbourne Federation is committed to safeguarding the welfare of children and young people and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

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