Administrator with responsibility for Cover and Reprographics.

Mossbourne Victoria Park Academy

Salary: Support Staff Scale – Spine Point 12 to 21 (£23,502.72- £26,857.42FTE) Pro-Rata (Actual Salary Range for this fractional post) = £21,157.14 - £24,177.04

Start date: 26/05/2023

Application closing date: 16/06/2023

Contract Type: Full-Time (Permanent)

Apply now

Mossbourne Victoria Park Academy (MVPA)

At Mossbourne Victoria Park Academy (MVPA) we continue to build on the Federation’s ethos of exceptional education for all our pupils. With learning at the heart of everything we do, MVPA continues to raise expectations and achievement in Hackney and its neighbouring boroughs, with the belief that all pupils can fulfil their true potential. Our staff deliver excellent lessons; our pupils enjoy a vibrant enrichment programme and have access to debate, speech-making and presentation training through our oratory specialism. Our excellent teaching staff work in a rewarding environment where everyone pulls together for the same thing, the best possible deal for our pupils.Why work for us?

The chance to really make a difference to the young people who need it the most.

Our students need the best possible teachers and support staff as they have to overcome significant disadvantage in order to succeed. 41% of our students are eligible for the pupil premium grant, 18% have a special educational need and 21% have English as an additional language.  Our results put us in the top 100 schools in the country for pupil progress, because we believe all students can succeed and go to great lengths in order to achieve this.

A fantastic working environment

We place ultimate value on respect for staff; behaviour is beyond outstanding; the teacher is sacred. This is a school in which you can really teach. The school is housed in a beautiful Grade ii listed Huguenot building and a purpose built modern one. As you would expect, classrooms and offices are all fully equipped.

A truly supportive culture

We offer excellent and frequent opportunities to reflect on and improve your practice, with first rate professional development for all, and a specialist programme for ECTs.

A range of benefits and perks including but not limited to: Season Ticket Loans; Tax free bicycle purchase; Recruitment Applicant Awards; Free staff fitness classes; Corporate gym membership; Tax free child-care vouchers; Discounts at local restaurants; Employee Assistant Programme.

As of 1st September 2023, The Mossbourne Federation will provide private health insurance for all employees from the award-winning healthcare provider, ‘Benenden Health’. Because we prioritise staff health and well-being, the membership fee and the associated tax is fully paid by the Federation making this a competitive benefit of working for The Mossbourne Federation.

Job Summary:

You will be responsible for organising daily, short term and long-term cover for absent teaching staff to ensure continuity of learning for all students. You will be responsible for organising cover for teaching staff in line with whole academy events. You will work under the direction of both the SAO and SLT link to ensure effective and efficient provision.

Main Duties & Responsibilities:


Responsible for ensuring daily cover for absent teaching staff in a prompt and efficient manner

Responsible for ensuring daily cover duties are disseminated in a timely, clear way which is equitable manner and in line with timetable responsibilities

Responsible for ensuring staff are aware of daily cover duties

Produce revised cover list each morning prior to the school day factoring planned and unplanned absences

Enter all sickness absence into SAM/SIMs

Any other duties commensurate to the level of the post

General Administration

To assist in the maintenance of the academy’s computerised database information

To provide administrative support to the Federation

Write and distribute defined written communications, including the daily academy Bulletin

To update and maintain the relevant school calendar

To be responsible for the production of reports, letters, newsletters and other publication materials as and when required

To assist with general office duties including the handling of incoming and outgoing post, telephone enquiries dealing with queries as far as possible and referring to other members of staff as necessary

To make full and appropriate use of the ICT at the school and develop computer aided administration which supports the work of the school

To establish and maintain good relationships with students, parents/carers, colleagues, contractors and other professionals

To collate, amend and update student files and reports including SIMS

To establish best practice within the team/office

To be able to cover all reception duties including communicating academy information to parents, students and visitors, using a variety of media.

To evaluate and improve your own practice, which may lead to improvements in the day-to –day running of the school and take responsibility for personal professional development

To maintain professional portfolio of evidence to support the Performance Management process

To be responsible for sending text messages to parents as directed by SLT/PA/SAO

Maintaining, advising on and updating Parent Pay

To attend school events as required

To perform other duties, including covering the essential work of absent colleagues in all federation schools, commensurate with the grading of the post, as directed by the Line Manager

Welcoming visitors adhering to all safeguarding and security protocols and conduct school tours as required

To manage the meeting room facilities including the presentation of the rooms and the booking system

The ability to work effectively using the academy’s SIMs (school data base) system.

The ability to carry out a range of other administrative duties, filing, photocopying, typing etc., assigned by the SAO

To be responsible for all pastoral data entry, ensuring all pastoral documents are scanned and attached to SIMS

To ensure compliance within the school of data protection regulations

Some activities will be directed by the, the Head of Student Behaviour, Attitudes and Attendance, the Head of Student Wellbeing and Personal Development, and the five Heads of Year.

To support the Pastoral Team in the management of student behavioural records (e.g. Pastoral Support Plans and Behaviour Support Plans).

To support the Pastoral Team in the administration of the Academy Rewards and Sanctions System including the Achievement Mark Shop, Detention Spread Sheets, Form Tutor Reports, and Head of Year Reports

To be responsible for all pastoral data entry, ensuring all pastoral documents are scanned and attached to SIMS

To maintain a high degree of confidentiality with regards to issues concerning staff and students and respond positively with tact, sensitivity and awareness to students and parents

To contact parents in matters pertaining to pastoral care when directed by a member of the pastoral team

To attend training sessions and meetings as required

To be flexible within the broad remit of the post

To undertake First Aid duties, including, but not restricted to the accompaniment of students to hospital, if necessary.

Reprographics responsibilities

Work with the SAO to devise an efficient job-handling system for dealing with staff requests for photocopying and related jobs to ensure prioritisation, quick turnaround and delivery of completed jobs

To ensure that high reprographic standards are maintained and meet staff requirements

To ensure that the reprographic room is kept clean and tidy

Manage stock control of stationery and replenish when necessary

To oversee the service agreements for the copiers and liaise with suppliers regarding maintenance and repair

To be responsible for the toner and paper recycling where appropriate, including collection, delivery and storage

To monitor copy output and report to the Finance Director regarding costs of reprographics if and when required

Responsible for digital platforms such as the school website, social media, TV presentation screens and the school magazine

To create and manage all display boards across the academy, ensuring they are up to date.

Start date 1st September 2023 [INSET Days 30th and 31st August 2023]

Please view the job description here: Administrator with responsibility for Cover and Reprographics JD 2023

Please note that CVs or incomplete application forms will not be considered. All other applications will be considered; however, only shortlisted applicants will be contacted. Mossbourne Federation reserves the right to close adverts earlier than the stated deadline.

The Mossbourne Federation is committed to safeguarding the welfare of children and young people and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

You can follow us on LinkedIn at –